Deemed OEM Vendor Assessment On GeM Portal: All You Need To Know
Updated on December 01, 2025 10:57:40 AM
If the products are manufactured at a location outside India and that location does not share land border with India, then the manufacturing entity can opt for becoming a deemed Original Equipment Manufacturer (OEM) on Government e-Marketplace (GeM) to participate in the public procurements of India.
Read to know about Deemed OEM, requirements, process and fees.
GeM Vendor Assessment Sample Report
What is Deemed OEM?
Deemed OEMs are the manufacturing entities having their unit outside India. Those manufacturing units have to be verified by QCI Vendor Assessment on GeM. When the OEM Panel is allotted to those kinds of entities, it is considered as the deemed OEM. The process of Deemed OEM is likely the same as a normal OEM but the documentation for Desktop Assessment is a little bit different.
Minimum Requirements for Vendor Assessment of Deemed OEM- Manufacturing Unit must be located outside India
- MThe unit must be located in a country which doesn’t share land border with India
Deemed OEM Vendor Assessment Process
Vendor Assessment or Evaluation is performed by Quality Council of India and it is carried out in two stages:
- Desktop Assessment
- Video Assessment
1. Deemed OEM Desktop Assessment
The first step in the Vendor Assessment process is Desktop Assessment in which the data and documents of the entity are validated by QCI.
The manufacturer has to declare some basic information first along with documents as proof:
- Does the production of the product take place at one site?
- How many sites are there?
- Complete address of the manufacturing site(s)
Following details are validated in Desktop Assessment of Deemed OEM:
Process Capability
Process flow diagram of the firm from receiving work order to customer delivery. Specific process flow diagram of the products manufactured.
Production Capacity
List of all the machines involved in the manufacturing process. Overall monthly manufacturing capacity. Production logs for last 3 months.
Quality
Documents showing quality assurance plan and part wise inspection plan.
Territory of Operation
Minimum 4 purchase orders and SOP for transportation.
Suppliers
Document showing name and address of approved suppliers and supplier rating mechanism.
Rejected Material
Procedure deployed by the firm detailing handling of rejected material.
Complaints
Document for procedure detailing handling of customer complaints.
Warranty
Sample of product warranty document provided by the firm.
Safety
Standard Operating Procedure Manual of safety standards.
Research & Development
Document and pictures of R & D centre, patent or copyright of new products, list and pictures of prototypes.
2. Deemed OEM Video Assessment
After successful completion of Desktop Assessment, the information is validated through a Video Assessment. In this process, QCI validates the entire process submitted by the vendor through documents in Desktop Assessment.
The Video Assessment is carried out via video calling therefore it is recommended to keep the following facilities ready before the Video Assessment:
- An android phone preferably Samsung, One Plus, Redmi (Mi), Motorola, etc., and supported android version 5 and above.
- A piece of headphone/earphone with microphone.
- High-speed internet connection which works well inside the manufacturing site.
- The manufacturing site should be in working condition, to show the manufacturing process of the products with all the machines at the site along with manpower.
- AThe quality manager should be available to explain and depict the process of quality assurance of the product.
- Documents and certificates for R&D, patent, and prototype (if available).
Documents Required For Deemed OEM Vendor Assessment
Following is the list of initial documents to be furnished by sellers for carrying out Vendor Assessment:
Such as:-
- Declaration to be submitted by OEM with respect to Deemed OEM
- Company registration documents
- Name, Contact details with the e-mail address of the promoters
- PAN card copy
- Memorandum of Association & Articles of Association (in case of Companies) or Partnership Deed (in case of Partnership firm)
- GST registration (all required in case of multiple billing addresses)
- Cancelled Bank Cheque
- Copy of Purchased Order copies, Delivery Challans, GRN (Goods Received Note), Invoice for Government Tenders/ Businesses for the last three financial years. These documents are required for all the order details filled in the form of government orders and corporate orders.
- Financial Statements (Profit & Loss Statement and Balance Sheet) for the last three financial years.
- Vendor Principal Agreement copy (applicable if the entity is a dealer or a vendor of an OEM)
- Banker Reference Letter on account performance
- GManagement undertaking stating that the firm is not debarred/blacklisted by any Government Organizations.
- Management undertaking for years of experience in dealing with Government Organizations
Note: Quality Council of India (QCI) can request more documents/ information as needed for verification.
Deemed OEM Vendor Assessment Fees
The government fee for Vendor Assessment on GeM Portal is ₹11,200 + GST
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